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Finance management for small business

Finance management for small business

There are many things that you need to keep in mind when it comes to financial management for a small business. These include the importance of making sure you pay yourself according to your income and expenses and keeping track of your financial transactions. In addition, you should also make sure you are educated on how to properly bookkeep your company. There are a lot of considerations that must be taken into account before making a financial decision. From accounting and bookkeeping to bank reconciliation and asset protection strategies, it’s important to understand the ins and outs of your business’s financial needs.

Pay Yourself Accordingly

Taking care of yourself is necessary if you are running a successful business. Paying yourself a fair stipend will allow you to save for retirement, pay the bills, and indulge in a little R&R. Keeping your personal and business funds separate will keep the integrity of your business from sullying your reputation.

The good ol’ IRS teaches us that you don’t have to be a tax accountant to know that you should deduct your self-imposed stipend from your bottom line. For example, if you are paying yourself a salary, be sure to consider the costs associated with employee training and health insurance. On the other hand, if you are a sole proprietor, you have the luxury of choosing your schedule.

There are a host of tools and resources available to help you along. The American Express OPEN Small Business Monitor claims that over fifty percent of small business owners make the wise decision to pay themselves a stipend. Getting the kinks out of your budget will make you proud to be an entrepreneur. While the small business community may not be as rich or famous as the big boys, the right people will be attracted to your venture.

One of the best ways to do so is to get a business credit card. Not only will you be able to make purchases, but you will also be able to build up your credit score.

Make A Separate List of Expenses

A good first step to claiming a tax write-off is to make a list of your expenses. Not only is this a time saver but it’s also a good way to see your expenses and the big picture. You’ll be surprised by the number of things that can be claimed as business expenses.

The best way to go about this is to sit down with an accountant or bookkeeper. This will ensure that you aren’t missing the smallest of the small business nuances. It’s also a good idea to make a spreadsheet or two, especially if you have several employees. Keeping tabs on the money is vital, especially when it comes to your company’s bottom line.

The next time you sit down to crunch your numbers, you’ll be glad you did. To that end, it’s a good idea to create a budget and stick to it. In addition, make a separate list of all your expenses, even the stuff you don’t pay for. Doing this will help you make a profit, which is the key to success.

You might want to consider a specialized credit card for your business. These are generally redeemed in person, which means you’ll have more control over your spending. They also have rewards systems to boot. And, while you’re at it, make sure you have a home office and a mobile phone.

Keep Track of Financial Transactions

If you are running a small business, you should keep track of financial transactions. This is vital for several reasons. For starters, it is a good way to monitor your spending, avoid missing potential deductions, and help you prepare your taxes. Financial tracking can also limit fraud.

Depending on your business needs, you can use a variety of methods for keeping track of your finances. However, most small businesses use accounting software.

Another method is to use a spreadsheet. These are typically digital, so they are easier to access than paper records. Alternatively, you can purchase a business transaction book from a stationery store.

Using a mobile app is another great way to keep track of your finances. These apps are generally free and simple to use. They allow you to scan your receipts and save them to your mobile device. Taking a few minutes to scan and file your receipts can give you a more thorough view of your financial situation.

A cloud-based application is a popular option for smaller businesses. The program is connected to your bank account and allows you to add expenses from anywhere. You can even connect your credit card to your account and update your expenses automatically.

There are also software solutions that allow you to manage your cash flow, invoicing, and billing. These applications are designed to take the work out of finance tracking.

Accounting For Revenue and Expenses

Accounting for revenue and expenses can be the key to keeping your business running smoothly. Keeping your finances in order can also allow you to make better business decisions. Whether you are a small business owner or a large corporation, it is important to know the basics of financial management.

If you are just starting a business, or are in the process of growing it, it is vital to have an accounting system in place. A well-defined set of rules ensures that you maintain consistency in your financial records. It can also help you anticipate the future of your business.

The first step in accounting for revenue and expenses is determining whether you will use the cash or accrual method. These two are different methods of accounting, but both require regular monitoring of accounts.

Under the accrual method, you recognize revenues and expenses as they occur. This is a simple way of recording transactions. Unlike the cash method, accrual allows you to track the progress of invoices and refunds in advance.

You can also use the accrual method for tax purposes. However, the IRS has certain requirements for using this type of accounting.

Using this method is not recommended for businesses with high revenue levels. As your business grows, you may find that your expenses begin to exceed your revenues. This can lead to many problems if you are not aware of them.

In this case, you may need to hire an accountant to help you with your financial records. An accountant can provide you with advice and help you prepare financial reports.

When you are deciding on a method of accounting for revenue and expenses, it is a good idea to look into different software options. For example, QuickBooks Online is an online bookkeeping application that is designed to help you record and organize your transactions.

Cash Flow Projections

Cash flow projections can help you make sense of your business. They can show you where your business stands financially and when you should invest in new products or hire more employees. It’s an important exercise that you should do at least once a year.

As a small business owner, you know that cash flow is critical to your success. Knowing when you’ll be running low can help you avoid costly mistakes, and stay in touch with your business.

A cash flow projection can be created with a spreadsheet, or by using the software. These tools will automatically track your expenses and calculate your incoming and outgoing cash.

When you use cash flow projections to make business decisions, you’ll be more confident in your business’ performance. If you can predict your business’s future, you can use it to leverage obstacles and secure capital. Creating accurate cash flow projections will also help you gain new customers and potential investors.

A cash flow projection can be done quickly and easily. You can start by estimating your sales. Then, list all of your expenses. Divide your expenses into subcategories, such as advertising, travel, and employee salary.

Cash flow projections can help you identify areas where you can cut costs, and they can provide you with an overall picture of your business’ finances. Having a clear understanding of your cash flow can also help you decide when to invest or when to reduce your expenses.

There are a few key steps you’ll want to take to create an effective cash flow projection. First, you’ll want to determine your total income and expenses. Next, you’ll want to determine your projected revenue and expenses over twelve months.

Bank Reconciliation

Reconciling your business’s bank accounts is an important step in maintaining financial controls. It will also help you spot any potential problems. This is especially true for companies with a large number of outstanding checks.

There are many reasons why your business’s balance is not the same as what you see on your bank statement. These range from errors to delays in payment processing.

As part of your bank reconciliation, you should verify the details of each transaction. This includes customer payments and vendor payments. You should also check for any overdrafts or fraudulent activity. Performing this task regularly will help you stay on top of your business’s finances.

Bank reconciliation for small businesses should be a recurring task, done every month. While there is no exact formula to determine how often you should perform this task, you can make the process easier by dividing your time into a few smaller portions.

Bank reconciliation for small businesses is an essential part of any accounting process. If you are new to the process, a free Excel template can help you get started. Using a template can be a great way to learn the process, and will even include a few formulas to make the job easier.

Bank reconciliation for small businesses is an important step in ensuring the integrity of your company’s bookkeeping. The process will reveal any errors in your financial reports, which will help you avoid costly overdrafts and penalties. In addition, the process will allow you to see where your money is flowing, allowing you to make more informed business decisions.

The best way to perform this task is to set a specific date each month to handle your bank reconciliation. If you do it regularly, you will be able to find problems in your financials before they become big headaches.

To do this, you will need to use up-to-date accounting records. In particular, you want to be sure to record the recent payments that you have made.

You should also be aware that there are numerous tools available online to make this process easier. For example, you can import your transactions into QuickBooks and sync them with your payment system.

You should also be aware that your company may need to pay a fee for any wire transfers or other electronic payment methods. So before you begin, check with your bank to determine which fees you may have to pay.

As a last resort, you can hire a professional bookkeeper to perform this task on your behalf. Alternatively, you could keep a manual ledger or use software like Excel.

Educate Yourself on Bookkeeping Techniques

If you’re a small business owner or aspiring small business owner you’ll need to educate yourself on bookkeeping techniques. The good news is that you don’t have to hire someone else to do it for you. You can outsource the task to a freelancer or a full-time bookkeeper. For those of you who aren’t in the market for a full-time employee, you can also take advantage of free or low-cost bookkeeping software. Aside from reducing human error, it can also save you money in the long run.

There are numerous bookkeeping education programs to choose from. Some provide certifications and other perks, while others offer only free coursework. It’s a good idea to pick one that is best suited to your particular needs.

Some of the best courses include a combination of both in-person and online instruction. This is ideal if you’re looking to get an education without having to deal with the dreaded business cards. Many courses teach you how to use popular bookkeeping software in addition to how to maintain records for payroll, sales, and more.

One of the best places to look for a class is the University of Virginia’s Darden School of Business. They offer a small business class that is designed to teach small business owners the ins and outs of financial management. The best part is that the class is taught by some of the most well-known and respected faculty in the field.


Invoicera is a cloud-based business finance management software. It has been designed to help small businesses automate the process of invoicing and bill-paying.

With over 3 million users worldwide, Invoicera is a reliable and powerful billing solution for small businesses. This invoicing tool offers a wide range of customizations to fit your specific needs.

For example, you can choose from six different colors to design your invoices. You can also add custom messages to your invoices. Also, you can set multiple sales tax rates.

Invoicera is quite easy to use. All you have to do is to register for an account. Once you do, you can set up the necessary security measures. Then, you can import expenses from your bank account or an XLS file.

Depending on your needs, you can choose from three plans: Starter, Pro, and Enterprise. They come with varying features and costs. However, if you want to try Invoicera first, you can do so for free for 15 days.

While Invoicera has many positive features, it lacks some. For instance, you can’t create live bank feeds. To avoid that, you must integrate it with third-party accounting software.

On top of that, you can’t set reorder limits. If you have diverse clients, your invoices might not be clear. As a result, you may have more problems.

One of the biggest complaints is Invoicera’s poor customer service. A representative will walk you through its features. During this process, he’ll answer your questions in real-time.

Bookkeeping Assistants

Bookkeeping assistants can help small business owners get their finances in order. These virtual accountants can provide expert financial guidance and help maintain accurate financial records.

Bookkeeping tasks can be time-consuming and stressful. Fortunately, virtual assistants offer a cost-effective solution to these problems. They will free up your time for more important tasks.

An accounting assistant will perform daily accounting functions that include processing sales invoices and monitoring accounts payable. They also prepare reports, reconcile bank statements, and process employee wages.

Bookkeepers can be hired full-time or part-time. Most are self-employed. You can select a virtual bookkeeper based on their experience and analytical abilities.

When you have a business, it is difficult to find the time to maintain an accurate bookkeeping record. If you don’t, your company could lose money. Keeping up-to-date financial records can lead to a more successful future for your company.

A bookkeeper’s job is to record and categorize transactions correctly. This includes checking the bank statement against software. It also involves deleting duplicate entries and mailing out monthly financial statements.

As your business grows, the need to communicate with customers becomes more complex. When there are errors in bookkeeping, it can be difficult to convey information. Moreover, if you’re not paying your bills, it can damage your reputation with your vendors.

If you’re a small business owner, hiring a bookkeeping virtual assistant can be a smart way to streamline your business’s operations. Your accounting virtual assistant can work remotely and can help you keep track of your financial data. Their knowledge of tax-preparation software and other modern techniques can help you stay on top of your financials.

With their assistance, you can avoid making mistakes. Virtual assistants will help you stay on top of the numbers and will even be able to recommend the right accounting software for your business.

Asset Protection Strategies

Whether you are an entrepreneur, real estate investor, or hedge fund manager, you need to take precautions to protect your assets. These can include everything from your home to your car. Asset protection can help minimize the loss of your business, as well as your savings.

The best asset protection strategies involve taking advantage of legal techniques to keep your personal and business assets safe. There are many options to choose from. You can incorporate, form a limited liability company (LLC), or use offshore trusts to safeguard your property.

Asset protection is essential for any small business. Using a reputable financial consultant can help you grow your business while securing your assets. It is also prudent to learn about the laws relevant to your industry.

Putting together a comprehensive asset-protection plan can limit your risk of creditors and other business obligations. Investing in a good insurance policy is an important component of any plan.

The optimum asset protection strategy varies depending on the size of your business. A general partnership agreement is a common option, as are limited liability companies. However, these are not all-encompassing, and there are more sophisticated plans out there.

For instance, you could lease out some of your business’s assets to a separate entity. This is a particularly useful tool for professionals, such as doctors.

Another example is a professional liability insurance policy. Having an effective insurance policy can cover both you and your business from damages, as well as legal fees.

Although there are other types of asset protection strategies, the most efficient one is to incorporate them. Not only does incorporation shield you from personal liability, but it also helps you to avoid double taxation on your corporate profits.

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