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Why Are Pay Stubs Becoming Increasingly Essential

Firms are constantly looking for ways that simplify their business processes. With an average of 6 million companies in the US, firms have to find seamless ways to stay relevant in highly competitive markets. That mainly entails streamlining their internal processes to save time and money. When it comes to payroll generation, pay stubs prove to be quite helpful.

Generally, organizations issue pay stubs in two ways. Either as traditional documentation or in electronic form. While some appreciate getting their pay stubs on paper, others have embraced their electronic versions. A paystub maker is a tool that anyone can use to generate e pay subs. It is efficient and produces pay stubs much faster.

An In-Depth Look At The Pay Stub

A pay stub is a detailed list of a worker’s pay. In it are records of an employee’s total earnings for a particular period. Some of these earnings include but are not limited to salaries, commissions, and overtime pay. Various tax deductions are also some of the items indicated on a pay stub.

Different states in the US have various approaches when it comes to the issuance of pay stubs to employees. While others dictate that firms issue their employees with pay stubs, others don’t. An inexhaustive list of several states that don’t require employers to give employees pay stubs includes Ohio, Alabama, Georgia, Tennessee, and Louisiana. Even with this in place, the Fair Labor Standards Act still requires companies to have employee records with payroll details. Because of these requirements, most firms generate pay stubs for their employees. As such, companies issue employees with pay stubs every pay period.

Pay Stub Contents

The content in a pay stub articulates diverse yet relatable information such as hours an employee has put in, local taxes, gross wage, federal taxes, net pay, and insurance contributions. To better understand these details and the necessary deductions made, look at their brief illustration below.

Net pay

This is the amount of money individuals receive after employers take out all forms of deductions from their wages.


It refers to the amount of money withheld by employers from workers’ pay. Companies deduct different forms of taxes from employees’ gross wages. The Internal Revenue Service is the body that receives the tax collected.

Benefits Deduction

In most organizations, employees pay a percentage of their insurance premiums, where the firms they work in have health covers. Retirement package plans are also some of the beneficial contributions workers make.

Who Uses Pay Stubs

It would be unwise to assume that employees are the only people who find pay stubs useful. The data in these documents are informative, and multiple groups and individuals use them in various ways. Employees use them as records and proof of income. Whenever discrepancies arise between them and their employers or even their banks, they have evidence for payment reconciliation.

Employers also do need pay stubs. It helps them know the total wages they pay their workers. While accounting for their operational costs, pay stubs clearly illustrate the finances that cater to employee wages. Another group of people who find pay stubs helpful are self-employed individuals. Running a business on your own is no easy feat as it is tasking. Pay stubs help self-employed individuals to illustrate payments between their business and personal accounts. Through pay stubs, self-employed individuals can make out how much profit they generate after paying their taxes. Financial institutions are very stringent when dealing with self-employed persons. For them to access their services, self-employed individuals need to produce their pay stubs.

Final Thoughts

Payment records are essential in this modern age. The more accurate the payment records, the more precise their information. Pay stubs offer invaluable payment records, clearly accounting contributions and deductions made. Be sure to incorporate pay stubs in your daily operations.


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