Guide to Choosing a Digital Asset Management System

Published On : 05/08/2023

Introduction

A digital asset management system is a vital part of any organization’s technology stack. An excellent digital asset management system will help you manage all your assets, enhancing productivity, automating manual tasks, and streamlining the organization’s workflow. Over the coming years, decades, and centuries, vendors in the digital asset management sector will continue to invest in innovating and refining their products.

While innovating and refining their digital asset management products allow consumers to access and use the best products, it makes it challenging for companies to pick systems that meet their unique needs and requirements. To help you pick the right digital asset management system for your business needs and requirements, we’ve compiled this comprehensive guide. To discover more, read on.

What to Consider When Choosing a Digital Asset Management System

Organizations purchase digital asset management systems to help them solve different problems. Prior to picking one, it’s vital to understand your company’s current needs, requirements, and goals. The questions you need to find answers to include the following.

What Kind of Digital Assets Does Your Business Need to Manage?

Understanding the kind of assets your business needs to manage can go a long way in determining which digital asset management system is a perfect match for your enterprise. For example, a cloud-based digital asset management system may be a perfect option if your company wants to manage a significant amount of multimedia data or content.

A cloud-based digital asset management system provides greater flexibility and scalability so that it can grow as your company expands over time. If you want to store and manage documents, videos, photos, or other digital data, ensure your digital asset management system can accommodate all these types of media.

Who’ll Use the Digital Asset Management System?

Based on your company’s departments or structure, different teams will use the system, and you also need to keep in mind that all of them have varying needs and requirements as well as levels of skills. For instance, an information technology team requires features that a marketing or sales department doesn’t.

Another important factor is to consider the level and amount of control or access each department or team requires over your system. Some departments may only need to access and view your digital assets, while others will have to edit them. Other teams may have access to metadata but aren’t able to edit files.

An excellent digital asset management system enables you to set access levels and user permission settings. The more you can tune the system to blend effortlessly with your company’s needs and requirements, the better and more effective it’ll be.

How’ll the New Digital Asset Management System Integrate with the Existing Tools and Workflow?

Analyze and evaluate how you presently use and manage your assets and assess how the new digital asset management system would fit perfectly in your company’s workflow. By doing so, you’ll be able to decide the flexibility type that’s necessary to have in a new digital asset management system.

Also, you should consider how well a system integrates with your staff’s tools. For example, if your graphic design department uses Adobe or Figma, will the designers be able to import files within the shortest possible time from Illustrator, InDesign, or Photoshop?

Pick a digital asset management system that offers customizable integrations that you can connect to any platform and system, making sure that it provides much-needed full potential.

Areas of Focus When Picking a Digital Asset Management System

Several things are available to think about as you compare different digital asset management options. While some vendors will offer almost the same sets of features, you need to stick to your goals and primary areas.

The primary areas you need to focus on when creating a list of system requirements include the user interface, the user experience, supported file types, use of metadata, users, license, and storage, future roadmap and recent changes, company stability, and customer care service.

Final Thoughts

Picking the best digital asset system is a massive and vital investment for your company. It’ll require a lot of work and planning, but once you find an excellent system, you’ll enjoy numerous benefits in return.

Pick a system from a vendor who’ll pursue a healthy ongoing relationship, not just a company that’ll onboard you and leave you to survive independently. Ensure your selection offers training and customer care support. That’s why Hyland is an excellent choice for businesses looking for bespoke document management solutions. That’s all you need to find the best digital asset management system.

Jessica Weisman-Pitts

Jesse Pitts has been with the Global Banking & Finance Review since 2016, serving in various capacities, including Graphic Designer, Content Publisher, and Editorial Assistant. As the sole graphic designer for the company, Jesse plays a crucial role in shaping the visual identity of Global Banking & Finance Review. Additionally, Jesse manages the publishing of content across multiple platforms, including Global Banking & Finance Review, Asset Digest, Biz Dispatch, Blockchain Tribune, Business Express, Brands Journal, Companies Digest, Economy Standard, Entrepreneur Tribune, Finance Digest, Fintech Herald, Global Islamic Finance Magazine, International Releases, Online World News, Luxury Adviser, Palmbay Herald, Startup Observer, Technology Dispatch, Trading Herald, and Wealth Tribune.